Category Archives: Hints and Tips

Updates to LinkedIn Messaging

updates to LinkedIn messaging

LinkedIn have released a new version of Messaging which is gradually being rolled out globally.

Mine has been updated and there are some important changes that I need to make you aware of. Some of the changes are good and some are bad.

Messages sorted by sender

Messages are now sorted by the sender’s name with most recent first, rather than Inbox, Received and Archived.

Messages are now shown as a conversation. When you click on one which makes it easier to see who said what and when.

new linkedin messagesThe sender’s profile photograph also appears in this list. Another reason to have a good profile photo and it helps to build trust and recognition. To read other reasons why you should have a profile photo take a look at this blog post.

Your connection requests have moved

Connection requests are no longer visible under Messages.

They are now only accessible when you hover over the silhouette with a number next to it top right of the LinkedIn screen.

LI new connection requests2

However something important to note here.

DON’T click on Add Connections – this will then go into your email and want to connect up with everyone from there. Click on See all and all the connection requests will be visible.

LI new connection requests

 

Shared Messages visible to all

You cannot hide the LinkedIn contact details from other people in a shared message. Previously you could do this but it is no longer available. This means that everyone you send a joint message to will be able to see everyone else’s LinkedIn details and will be able to contact them.

Personally I do not like this as I think that this is an invasion of privacy. My LinkedIn network is made up of the people I choose to add to it and not people who may be given my details by someone else.

Please don’t use emoticons

You can add a photograph or attach a file to a message which is good but there is also an awful emoticon option to add to messages now. Please DON’T use it as it does not look professional and is more suited to the likes of Facebook.

What do you think of the new LinkedIn Messaging?

Do you think it is an improvement? Please let me know in the comments below.

2 Lessons from LinkedIn Power User Profiles

2 tips from LinkedIn Power Users

LinkedIn Power Profiles

I noticed recently that LinkedIn have quietly produced a short list of the most viewed LinkedIn profiles in each country of the world. They are known as Power Profiles.

To view the most popular profiles in the UK use this link https://lists.linkedin.com/power-profiles/uk and if you’re not in the UK replace the ‘uk’ on the end with your country’s initials e.g. ‘sg’ for Singapore.

Read more »

5 Reasons why you should be using LinkedIn Slideshare

What is LinkedIn Slideshare?

SlideShare is a place to share attractive presentations online. These can be from PowerPoint or Keynote for the Mac and contain photos, videos, audio and other formats. PDF files can also be uploaded.

LinkedIn purchased SlideShare in 2012 and since then it has gradually been integrating SlideShare more closely with LinkedIn. Each has its own separate audience so publishing on SlideShare will reach people there and if you link it to your LinkedIn profile you can share your presentations on LinkedIn too.

SlideShare is a great addition to anyone’s LinkedIn profile. It makes your profile look more visually attractive as well as grabbing the viewer’s attention.

Read on to find out why you should be using Slideshare. Read more »

SnagIt – my second essential business tool

Snagit
Business Tools

I often recommend tools that help me run my business efficiently to my clients and to other people I meet. My top five are my favourite tools that I use most regularly in my business (and wouldn’t be without). I use them daily (and multiple times per day in some instances)

There are free versions of some of them and others are very reasonably priced for what they allow you to do.

  1. Bit.ly shortens links (see post here)
  2. Snagit for taking screenshots and recording videos
  3. Evernote for note taking and organizing – basically replaces sticky notes and a lot more!
  4. Hootsuite for managing and scheduling social media
  5. FreeAgent for sending invoices to clients and keeping bills and expenses and you can also submit your UK tax return

I will do a separate, detailed blog post for each tool showing you how to use it.

This is the second in my essential business tools series.

snagitSnagit

Essential for capturing anything on my computer screen. From an icon to a scrolling screen, it works on PC desktops, laptops, mobiles, and Macs. I record videos with it to walk through a step by step process.

All the images in this blog post were captured using Snagit. The main image at the top was then added to Canva (another great tool) and more text and and a logo inserted.

Read more »

Bit.ly – my number one business tool

Business Tools

I often recommend tools that help me run my business efficiently to my clients and to other people I meet. My top five are my favourite tools that I use most regularly in my business (and wouldn’t be without). I use them daily (and multiple times per day in some instances)

There are free versions of some of them and others are very reasonably priced for what they allow you to do.

  1. Bit.ly shortens links
  2. Snag It for taking screenshots and recording videos
  3. Evernote for note taking and organizing – basically replaces sticky notes and a lot more!
  4. Hootsuite for managing and scheduling social media
  5. FreeAgent for sending invoices to clients and keeping bills and expenses and you can also submit your UK tax return

I will do a separate, detailed blog post for each tool showing you how to use it.

My number one tool is

bit.ly logo

Essential for shortening links for sharing articles and posts online. It’s free to use and allows you to see how popular your links are.

Read more »

IT Tip No 2 | MS Office | Customizing the Quick Access Toolbar

The Quick Access Toolbar is one of the most useful tools within MS Office. It sits at the top of each window and gives you access to ANY shortcut within the application.

The default buttons are a good start but you can add so much more to it. You can also change the order in which they are displayed.

My Word 2007 toolbar below shows the shortcuts I use on a regular basis. You can see Open, New, Save, Save As, Undo, Redo, Quick Print, Print Preview, Sort A to Z, Sort Z to A, Use a form, Insert a hyperlink and Switch Windows.

Quick Access Toolbar

To add a new shortcut or to reorder them click on the arrow on the far right of the toolbar and then More Commands

To reorder highlight the shortcut you want to move and click the up or down arrow on the right and click on OK when done.

To add a Popular Command highlight the shortcut you want to add and then click on Add and click on OK when done.

To add a shortcut from All Commands click on Popular Commands and then choose All Commands and go down the list until you find the one you want and then click on Add, reorder if necessary by clicking on the up and down arrows and click on OK when done.

The above steps apply to any MS Office application from version 2007 onwards but MS Outlook does not have the Quick Access Toolbar unless you use Word as your email editor.

We can provide training on how to automate tasks within MS Office.

Changing your screen size in Windows 7

You may not realise it but you can make your icons and windows on your screen display at a smaller size (resolution) so that you can fit more on the screen.

Windows 7

One of the easiest is to right click on the desktop (anywhere that you don’t have an icon) and if choose Screen Resolution

You will then be presented with the following screen

Click on the drop down arrow on the resolution box (highlighted above) and choose the recommended screen resolution.

Click on OK to accept the changes. You should then see everything change on your screen and all your icons appear smaller.

Outlook | Improve your efficiency |Create an email signature

To make your emails look more professional add a signature to each one.

You can set up the system so it automatically adds it to every new email or reply.

Remember to include:

  • Name
  • Phone number
  • Company address if appropriate
  • Email address
  • Website (with a link to it)
  • Social media (Twitter, LinkedIn and Facebook) contact details if appropriate plus links to each one
  • Company strapline (a one or two line brief description of your main selling points)
  • Any special offers you would like to publicise.

Using an application such as Outlook allows you to add images such as professional qualifications and company logos. Go to Tools, Options, Mail Format and then click on Signatures to set one up. I use Outlook personally and I include all of the above.

You can set up a different signature for new emails or for replies.

There’s also an application called Wisestamp which can be added into Gmail. This can show your latest tweet as well.

Use Evernote not Post IT notes

Evernote has lots of different functions. You can write directly into it, create to do lists, categorise things and if you need a quick way to clip items you find on the web then Evernote is very useful. You can save the URL or the full article. It allows you to categorise them so you can easily find them again. It can also be added to your internet browser (Chrome, Firefox or IE) and there’s an app for your mobile phone.

It also allows you to create lists, save Twitter messages and much, much more.

And the best thing about it? It’s free!

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